Bylaws

BYLAWS

OF

BLUEGRASS MUSIC ASSOCIATION OF IOWA

 

Article I.           Name and Purpose

 

The name of this organization shall be the Bluegrass Music Association of Iowa (BMAI), a not-for-profit corporation incorporated in the state of Iowa, herein after referred to as the BMAI. 

The purposes for which the corporation is organized are to support, educate and preserve the appreciation and enhancement of traditional bluegrass music in the State of Iowa within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended. 

 

Article II.        Offices

 

Section I.         Principal Office-The Principal Office of the Corporation in the State of Iowa shall be located in the City of Drakesville, in the County of Davis.  The Corporation may have other Offices, either within or outside the State of Iowa, as the Board of Directors may determine or as the affairs of the Corporation may require.

 

Section II.       Objectives

(a)          To support & promote traditional bluegrass music in the State of Iowa through music festivals, music events and marketing materials.

(b)           To promote public awareness of the Bluegrass Music Association and its traditional music foundation by educating the public via email, websites, and our yearly

                band & festival guide.

(c)           To provide a networking structure and environment for musicians to communicate with one another.

(d)           To serve as a resource for musicians to connect with other musicians in this same music genre.

(e)           To serve as role models, provide leadership and educate younger musicians on traditional bluegrass music etiquette.

(f)            To affirm the philosophy & objectives of the Bluegrass Music Association of Iowa.

(g)           To continue to preserve & enhance the solid foundation of traditional bluegrass music in the State of Iowa.  

 

Article III.      Membership  

Section I.      Amount of Dues and Fees- The amount of the annual membership dues and festival fees shall be determined by the Executive Board and published or otherwise disseminated to all BMAI members and prospective members. The current dues/fees shall be published annually in the Band and the Festival Guide and Bluegrass Music Association of Iowa website.

Section II.     Membership Year – The membership year for all members shall coincide with the fiscal year January 1 to December 31.
Memberships  issued after January 1 
will be applied to in full to the current fiscal year, and will not be prorated.  Therefore there will be no late payment of fees.  Annual membership fees will be due on the date membership is requested.

Section III.     Classes of Membership– The following class of membership is established:

  • Active-Membership in BMAI shall not be limited to residents in the State of Iowa.  Any person(s) no matter their State of residence, can become a member once they’ve paid their membership fees.
  •  Active membership is open to all persons who are interested in the activities of the Corporation.
  • Membership may be granted to any individual that supports the mission and purposes of the organization and who pays the annual dues as set by the Board of Directors.  Members shall have no voting rights.  No person shall be admitted without his or her consent.
  • Such membership provides the privileges of receiving a yearly subscription to the Band & Festival Guide as provided by the Association, as well as information about other musical events held throughout the year.

Section IV.    Termination of Membership-Membership in the Association may be terminated by the member or revoked by the Association as prescribed in these By-Laws.  The Board of Directors, by affirmative vote of the members of the Board, may suspend or expel a member for cause after an appropriate hearing, and my by the majority vote of the Board, terminate a member.

 

Article IV.     Meetings of BMAI Board of Directors

 

Section I.       Meetings

  • The Bluegrass Music Association Board of Directors has the responsibility to conduct Board of Director meetings.

(b)  Meetings may be called by the BMAI Board of Directors as circumstances arise. Meetings may be held within or without the state of Iowa.

Section II.    Quorum

 

  • A majority of voting members of the Board of Directors shall constitute a quorum for all meetings.  Each member present shall be entitled to one vote. All voting shall be by voice of the member.

 

Article V.    Board of Directors

Section 1     Definition 

 

  • The Board of Directors shall consist of a minimum of six members; Executive Director/Treasurer, Assistant Executive Director, President, Vice President, Secretary & Chairperson. The Board of Directors shall have the ability to add members to the Board, at their discretion, any time to facilitate growth of the Board of Directors.

  (b)  The Board of Directors shall be the official governing body responsible for management of all BMAI affairs. 

Section II     Responsibilities

  • To develop and abide by the Bylaws and Procedures of the Bluegrass Music Association of Iowa.

  (b)   To oversee and direct the business and financial affairs of the BMAI.

  (c)    To provide strategic direction and develop growth strategies for the BMAI.

Section III    Composition of Board of Directors

  (a)     The Board of Directors shall be composed of a minimum of six (6) voting members: 

                       Five (5) officers represented by:  Executive Director/Treasurer, Assistant Executive Director, President, Vice President,
                       Secretary, and one (1) member at large.

  • Eligibility Requirements 

Each Officer or Member at Large must be a current member of the Bluegrass Music Association of Iowa.

  • Responsibilities 

Each Officer or Member at Large shall exercise the duties and responsibilities required of a member of the Board of Directors. 

In addition to those responsibilities delineated in these Bylaws, officers shall exercise all the privileges and responsibilities as all officer of the BMAI as specified in the Bylaws and Procedures. 

 

                     Executive Director:

                     To be the primary decision maker in all matters and issues dealing with BMAI without Board of Director approval. 
                     Will request assistance and consultation from the Board when necessary.
                     Will maintain and perform Treasurer duties as required, keeping track of financial 
records, banking accounts and disbursements
                     thereof. 
                     Responsible for Budget and finances 
of the Association.

 

                    Assistant Executive Director:

                    Assist the Executive Director and consult on matters dealing with the BMAI. 
                    Assist with any duties & projects necessary to make the Association run smoothly. 
                    Help coordinate and 
organize meetings with other Board Members if necessary. 
                    Help coordinate and organize 
yearly festivals and give input on new marketing strategies. 

 

                    President:

                    To serve as the Chief Elected Officer of the BMAI. 
                    Assist Executive Director when issues arise and assist on projects.

 

                  Vice President:

                  Assist President and all other officers when needed on projects.

 

                  Secretary: 

                  To prepare business meeting minutes and assist with projects conducted by BMAI

 

                  Members at Large: 

                  Serve as voting member of BMAI and assist with any other duties related to BMAI

 Section IV    Term of Office

  • Executive Director, Assistant Executive Director, President, Vice President, Secretary, Chairperson shall remain on the Board an indefinite period of time or until that person decides to resign or retire from that position.  This is determined and regulated by the Board of Directors.

Section V     Elections 

  • If a vacancy should occur because of retirement or decision to resign from the Board, the vacancy may be filled by the Board of Directors. 

Section VI   Vacancies 

(a)     If the office of President becomes vacant, the President-Elect: 

                     Shall succeed to the office of President until a new President is filled by the Board of Directors.         

  • If a vacancy should occur because of retirement or decision to resign from the Board, the vacancy may be filled by the Board of Directors.  

            (c)  Any Director or Officer may resign at any time and the resignation is effective at the time specified.

Section VII  Duties and Authorities of Officers

  • Each Officer has the authority to perform the duties set forth in the By-laws and consistent with duties stated in the By-laws.

 

Article VI    Bluegrass Music Association Committees

Section 1     Committees

(a)  Any committees will be appointed by the Board of Directors if needed.

Article VII  Indemnification

                   The Corporation may, by action of the Board of Directors, provide indemnification and advancement of expenses to such of
                   the 
employees, Members, volunteers of the Corporation, to such an extent and to such effect as the Board of Directors may
                   determine to be appropriate 
and authorized by applicable law. 

 

Article VIII  Amendments

      (a)   The Board of Directors may repeal or amend these Bylaws or any part thereof, or adopt new or additional Bylaws at any time.                             

Article VIIII Assessment and Financial Management

  • The BMAI has the responsibility to maintain the budget and maintain financial records. 

(b)    The fiscal year of the BMAI shall be January 1st through December 31st

(c )  The Board of Directors may accept on the behalf of the Corporation any contribution, gift, or bequest for the general purposes of or for any special purpose of the Corporation.